Free printable
Petty cash form
One form for both ways cash leaves the tin: an advance before someone goes shopping, or paying someone back after they used their own money. Print it, fill it in, staple the receipts to it.
PETTY CASH REQUEST / REIMBURSEMENT FORMNo. ________
NameDate
Department / site
Type: [ ] Advance (cash before buying) [ ] Reimbursement (already paid)
| Date | What was bought / why | Category | GST ($) | Amount ($) | Receipt? |
|---|---|---|---|---|---|
Total requested $Advance given $
Change returned $Receipts attached (no.)
Requested by (signature)Approved by
Cash paid byDate paid
Free form from pettycashing.com
Advance or reimbursement?
- Advance: staff take cash before buying. Record the amount given, then the receipts and change when they come back. The two should add up to the advance.
- Reimbursement: staff paid with their own money. Pay back only what the receipts show, and staple the receipts to the form.
What every petty cash form needs
- Who and when, so you know who to ask if the tin is short.
- What it was for and the category, so your bookkeeper can code it.
- GST on each line, so it can be claimed. Leave it blank if the item is GST-free.
- Two names: the person asking and the person approving.
- Receipts attached. If there's no receipt, write why on a petty cash voucher.
Where the form goes next
Write each form as one line in your petty cash log so the running balance stays right, and keep the forms together for your accountant. At the end of the month, reconcile the tin: cash counted plus the forms should equal the float.
Rather do this on your phone?
PettyCashing puts a QR code on your cash tin. Staff scan it, log what they took and snap the receipt. You see the balance that should be in the tin, every receipt, and who took what. 30 days free, then A$9.99 a month.